Privacy Policy

Saint Ambrose College collect personal information from parents and are the controllers of this information. This means that the College determine the purposes for which and the manner in which personal information relating to pupils’ families is processed.

 

Saint Ambrose Parents’ Association (SAPA) is a data processor. It processes personal information or data on behalf of the College. Processing data includes collecting, recording, holding and storing data.

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What is this policy about?

 

This policy is to help you understand how and why we process personal information about you and what we do with that information. It also explains the decisions that you can make about your own information.

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The SAPA Chair is SAPA’s Data Protection Officer. They liaise with the College’s School’s Data Protection Officers – contact them on 0161 980 2711 (MrsSAlford@st- ambrosecollege.org.uk) and 0161 903 9193 (secretary@stambroseprep.co.uk), respectively. The College and Preparatory School’s Data Protection Officers monitor and oversee data protection procedures to ensure they are compliant with General Data Protection Regulations (GDPR).

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What is personal information?

Personal information is information that identifies you as an individual and relates to you. This includes your contact details. We may also hold information such as your photos and video recordings of you for use in marketing and social media.

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Why does SAPA collect and use your personal information?

We use your data to support pupil learning through fundraising. We would like to keep you up-to- date with our events and meetings.

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The category of parent information that we process includes personal information (such as name, email address and mobile phone number).

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What is the lawful basis by which we process this information?
The lawful basis by which we process your personal information is on a ‘consent to contact’ basis. This means that we will only process your information if you have given your explicit consent for us to do this.

 

How do we collect your personal information?

If you attend a SAPA meeting or volunteer to help plan or run a SAPA event, we will ask you to sign a consent form confirming that you agree to SAPA processing your personal information. You will be asked to provide an email address and/or a mobile phone number. It is your decision what information you want to share with SAPA.

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How do we store your personal information?

We will hold and store your personal information for a maximum of 5 years, or until your son leaves Saint Ambrose Preparatory School or Saint Ambrose College. We will store your information in an Excel spreadsheet and keep a copy of your consent form. Thereafter your personal information will be deleted or securely destroyed. We may keep some information such as photos or video recordings images after your child has left the College.

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Who do we share your personal information with?

We do not share your personal information with other organisations. We only share your information with other SAPA members to help us run events.

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Social Media

As part of our service we like to publish images of our events for the benefit of our members and also to assist with promoting SAPA.

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Website Cookies

We use cookies and similar technologies to assist with the functionality of our website. Cookies recognise your browser or device so that a ‘visit’ is logged with us. The cookies assist our technology to function correctly, such as navigating our page structure or using our contact forms. They are also used by our partners to enhance the user experience with embedded social media feed. Your visit is anonymous to us and we only recognise a ‘visit’ to our website logged by Google (Analytics) or by interracting with Facebook (Social Media).

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How do you request access to your personal information?

Under data protection legislation, you have the right to request access to information about you that we hold, and to withdraw consent to SAPA keeping your personal information. To make a request for your personal information or to withdraw consent, contact the SAPA Data Protection Officer (chair@sapa.org.uk).

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You also have the right to:

• object to processing of personal data that is likely to cause, or is causing, damage or distress

• prevent processing for the purpose of direct marketing

• object to decisions being taken by automated means

• in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed;and

• claim compensation for damages caused by a breach of the Data Protection regulations.If you have a concern about the way SAPA is collecting or using your personal information, please raise your concern with us first (chair@sapa.org.uk).  Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.